| Print Name _________________________ Signature ___________________________
Email Address ______________________
Date ______________________________
PART 2 - TERMS AND
CONDITIONS
RESERVATIONS & PAYMENTS
Reservations can be made by completing our
Reservation Form, either on our website
www.sacredearthjourneys.ca or ask us to send you
the Reservation Form.
Deposit:
All trips require a USD $400.00 deposit
The deposit will confirm your reservation
until 70 days prior to trip departure, at which
time the balance of the trip is due. If the
balance is not paid in full by the due date, we
will regard the booking as canceled.
Preferred method of payment is by cheque or bank
draft made out to Sacred Earth Journeys Ltd. Alternatively, you may pay by Visa
credit card only. We accept Visa only and there is a 2.5% in-house admin fee
for Visa payments.
Registrations will be accepted after the final
payment is due (70 days prior to departure), but
they are on request and subject to availability
at the time of booking. In the case of late
bookings, full payment will be required upon
registration. Payments made less than 30 days
before departure must be made with certified
cheque, money order or credit card.
UPON REGISTRATION
You will receive immediate confirmation and
pre departure information package that will
include visa/passport requirements, insurance
information, health information, recommended
reading list, clothing suggestions, and other
travel tips. Final itinerary, meeting
instructions & air tickets (if applicable) will
be provided prior to departure. (Note: this is
not applicable to all programs).
GROUP SIZE AND TRIP COSTS
The advertised cost for each tour is based
on an established minimum level of
participation. Should the group for any tour
fall below this number, each traveler may be
assessed a surcharge dependent upon the number
of persons traveling (usually between US $100
and US $300 per person). We make every effort to
keep the surcharge as small as possible. If
assessed a surcharge, you will be notified of
the amount at least two weeks before the
departure date. Payment is due upon
notification.
OR
In the event that we do not have the minimum
number of participants we reserve the right to:
a) add a 10% small group surcharge or,
b) cancel the tour. In either case, you will be
notified as soon as possible. In the event of a
tour cancellation, you will receive a full
refund or you may transfer to another trip.
SINGLE SUPPLEMENTS
The single supplement is for those who would
like to secure a private room throughout the
tour, at the indicated additional price. If you
are not traveling with anyone you know and would
like to share a room, please indicate your
preferences for a roommate on the Registration
Form. We will be happy to work to find you a
suitable roommate. Registration for the tour
will be held open until two weeks before the
departure date in order to try to match everyone
with a roommate. If by that date we have not
been able to match you with a suitable roommate,
you will be responsible to pay for the single
supplement. An early registration will
facilitate this process.
CANCELLATIONS AND REFUNDS
All payments are non-refundable and we
strongly suggest you purchase cancellation
insurance to cover any cancellation fees
applicable.
Note: Should the trip fail to achieve minimum
participation, Sacred Earth Journeys reserves
the right to cancel the tour and refund any
deposits received. Sacred Earth Journeys will
offer participants the opportunity to apply
these funds to a similar revised tour program
offered by their suppliers within 12 months of
tour cancellation
REVISIONS AND/OR CHANGES
There will be no charge for an initial
revision. There will be a charge of C$45/US $30
for each additional revision. This charge is
over and above any charges imposed by airlines,
hotels and/or ground operators.
TRAVEL INSURANCE
We strongly recommend purchasing Tour
Package Insurance to protect against
cancellation fees and additional travel expenses
that may incur before, after or during the trip.
For Canadians, we offer an all-inclusive travel
insurance through TIC (Travel Insurance
Coordinators), which includes trip cancellation,
medical, and other coverage. Cancellation and
Medical Insurance can also be purchased
separately. Contact us for prices & policy
details.
We are not able to offer travel insurance to
citizens/residents of countries other than Canada.
Please note: A Travel Insurance Waiver Form must
be signed, if you do not wish to purchase
insurance through us.
TOUR COSTS
Tour costs and what they include are listed
on the itinerary for each tour. Unless indicated
otherwise on the tour itinerary, the tour fee
includes: accommodations in double occupancy,
meals as indicated (any foods or beverages not
included in the program and purchased by you
will be at additional cost. Tour price includes
only foods and beverages that are provided to
the entire group), all transportation during the
tour, sightseeing as specified in the itinerary,
entrance fees for parks and other areas, and
services of a tour leader. The tour operator
reserves the right to substitute hotels of
similar category. Tour costs are based on group
rates and no refunds will be given for
unutilized services.
Items not Included in our costs:
Visa and passport charges
Departure taxes
Gratuities (some tours require gratuities be
pre-paid)
Extra meals not included in itinerary
Items of a personal nature (ie laundry, drinks,
telephone calls, personal clothing)
Emergency evacuation
Personal travel insurance
Any item that is not specified as being included
DOCUMENTS
A valid passport must be held by each
passenger. Some countries require that your
passport is valid for 6 months from entry into
the country. Visas are required for entry into
some countries. Please check with your local
Embassy or Consulate of the country being
visited, to learn about Visa requirements for
your Nationality. Obtaining Visas is at the
passengers own expense.
TOUR DATES, DELAYS AND ROUTE CHANGES
Since schedules are determined up to a
year-and-a-half in advance, changes in dates may
have to be made. It is also possible that route
changes, delays or postponements may become
necessary. This could happen due to inclement
weather, political restrictions or any other
cause. In this event, you will have no right to
a refund and Sacred Earth Journeys and it’s
suppliers will have no obligation in respect to
such changes , except as follows;
If the land content of a tour is delayed, we
will arrange, at no additional expense to you,
accommodation for you for the duration of the
delay.
If the scheduled place of departure, of the land
content of the tour, is changed, we will
arrange, at your expense, substitute means of
transportation from the original point of
departure to the rescheduled point of departure.
If the scheduled duration of the land content of
the tour is shortened more than 24 hours, we
will make a refund based on the number of
complete days the trip was shortened.
Sacred Earth Journeys and it’s suppliers
reserves the right to cancel any tour prior to
departure, in which case any payment you have
made to Sacred Earth Journeys will be refunded
in full. You will not be entitled to make any
further claims for compensation or damages, for
any loss, consequential damage, expenses, loss
of time or inconvenience which may result from
such cancellation.
IMPORTANT NOTE
All services described herein are organized
by Sacred Earth Journeys and/or it’s suppliers. Notice is hereby
given that all arrangements made on behalf of
customers are made by the organizers on the sole
condition that the organizers shall not be held
responsible for any injury, death, accident,
delay, loss, damage, or irregularity which may
be occasioned through acts of any company and/or
persons engaged in carrying out arrangements and
services described herein or otherwise in
connection herewith.
The information contained in this site is
correct to the best of the organizer's
knowledge, but the organizer accepts no
liability for any inaccuracies therein.
The organizers reserve the right to alter any
itinerary or service at any time without penalty
to the organizer. Any additional expense or
cancellation costs shall be borne by the
customer.
The organizers reserve the right to withdraw or
refuse any service to any customer at the
discretion of the organizers. Payment of deposit
is taken as acknowledgment of and agreement to
the above items.
AIR CARRIER RESPONSIBILITY
Tour and guide services, hotel
accommodations, restaurants, and all other
services except carriage by air as provided by
the airlines are furnished by the contractors
who are independent and do not act for, or on
behalf of the airlines.
The acceptance of this order of participation in
the tour, by the passenger or his assignees
shall be deemed to be consent to an acceptance
by such person(s) of the above and of any
further conditions and that the airline shall
not be liable or responsible in any way
whatsoever for the accuracy of any
representations regarding such tour services,
nor shall the airlines be liable or responsible
for any inconvenience, loss, damage, or injury
arising out of or in connection with such tour
services other than its liability under the
ticket and tariff provision for carriage by air
furnished by it.
CONSUMER DISCLOSURE NOTICE
Sacred Earth Journeys Ltd. and/or their
agents act only in capacity as agents for the
passenger in all matters connected with hotel
accommodations, sight-seeing tours and
transportation, whether by air, rail, bus,
motorcar, boat or any other means and as agent
holds itself free of responsibility for any
damage occasioned by any cause. Sacred Earth
Journeys Ltd. and or its agents will not be
responsible for any damages or expenses or
inconveniences caused by late departures or
change of schedule, strikes or to their
conditions, nor will be responsible for loss or
damage to baggage or any of the passenger's
belongings. All prices quoted are correct at
time of printing, include the cost of operation
of the tours, and are subject to currency and
airfare changes. Sacred Earth Journeys Ltd. and
affiliates, officers, employees, servants and
agents shall not be responsible for personal
injury, death, accident, delay, loss, damage,
irregularity or property damage as a result of
force majeure or for any other losses or damages
incurred by any person or tour participants
caused by any delay or change of itinerary or
arising out of any act, including, but not
limited to, any act of negligence, any person
acting for or on behalf of Sacred Earth Journeys
Ltd. for transportation, accommodation or
sight-seeing provider or any other person or
entity rendering any of these services or
accommodations being offered in connection with
these tours.
RELEASE OF LIABILITY AND ASSUMPTION OF RISK
The passenger understands that during the course of the trip certain risks
and dangers may occur, including but not limited to the hazards of traveling in
mountainous forces of nature. The passenger agrees to assume all risks
associated with the journey and agrees that no liability will attach to the
company or its outfitters, employees or agents, or to any member of the tour
group in respect of death, personal injury, illness or delay of the passenger,
or for any loss of or damage to the property of the passenger during the course
of the trip, howsoever caused. The company reserves the right to decline, to
accept, or to retain any person as a member of any party at any time. Catch up
fees are the responsibility of the passenger in the event of a missed flight or
transport to the start point of the trip.
SPECIAL NOTE
Sacred Earth Journeys is a registered Travel
Agent/Wholesaler in British Columbia (B.C. Reg
28465). All participants on our trips are
covered by the terms of the British Columbia
Travel Agents Act.
I have read and agree to the booking conditions, general
information, and release of liability and assumption of risk as outlined in the
Terms & Conditions above:
Email Address ______________________
Print Name _________________________Address
City: _________________ Postal Code/Zip Code: ________________
phone : _________________
Signature ___________________________
Date ______________________________ |